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Break that down into its Latin root and here’s
what you get: By this point, if you have been playing along, you have located your data, moved it to your server, built a wall around it of operating system patches, virus protection, hacker neutralization, and electrical fail-safes. You have set in place a daily backup of your server that leaves the office just like you do. At the same time, you have made sure the backup works by testing it regularly. If you’re not nervous that all of your eggs are
in one power-protected basket, you should be. In our next installment, we will
talk about how to create a disaster plan.
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Society In
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Who said it??? Rules: Be
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Identify
the data you need then go find it wherever it is. Make sure that your server has
the storage space to hold it all and the speed and power to make it accessible
by everyone who needs to. This is a good time to think about how old your server
is, its warranty status, and whether its operating system has been patched to
all the latest versions, including security patches. Microsoft has a product
called the Baseline Security Analyzer, which can be downloaded free of charge
from
Your
server should also have electrical protection. It should have a “smart” UPS that
will shut it down properly in the event of power loss. The
purpose of the UPS is not to keep the server up and
running as long as possible; its only purpose is to perform a proper shutdown of
the server if main power is lost. The UPS battery should be tested periodically.
These batteries do go dead after a couple of years and
should be replaced as soon as that happens.
Anti
virus protection is essential to your entire organization. Every computer on
your network (and any computer that might be on your network, like a laptop, or
a home computer that dials in to the office) should have virus protection that
is regularly updated. Virus protection should also scan your incoming and
outgoing e-mail. If you have more than 5 computers on your network, you should
consider an enterprise version of anti virus software. Enterprise anti virus
software is managed by the server--updates and regular scans are centrally
controlled so that users don’t have to be responsible for it.
seconds. Throughout the world, there are hackers at their stations, hopped up on
caffeine and candy bars, scanning IP addresses, looking for vulnerabilities.
What they do when they find one, unfortunately, is completely up to them.
Deleting your data, changing your administrative passwords, turning off your
anti virus protection, delivering a virus, and flooding your network with
packets that make it unusable are just some of the items in their bag of tricks.
If your network is connected to the Internet you must have a firewall for
protection. While it is true that some Internet service providers include a
firewall with their service, this is not something that can be left to others;
your firewall must be your own and managed by you. There are hardware and
software firewalls available; a combination of both is effective. 
